Privacy Policy

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1. INTRODUCTION

We recognize that privacy and data protection are fundamental to maintaining trust with our clients and partners. SolyCode OÜ designs and operates its Website and provides its Services with the protection of personal data in mind at all times.

This Privacy Policy explains how SolyCode OÜ, a private limited company (OÜ) registered in Estonia under company number 17420769, with its registered address at Lepatriinu tn 8, Mustamäe linnaosa, Tallinn, Harju maakond, 12917, Estonia (hereinafter “SolyCode OÜ”, “we”, “us”), collects, uses, processes, stores and protects your personal data when you access and use our website solycode.com and related services.

This Privacy Policy should be read together with our Terms and Conditions.

By providing your personal data to us, you confirm that you have read and understood this Privacy Policy. If you do not agree with it, please refrain from using our Website or Services.

We process personal data in accordance with:

  • Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR)
  • Applicable laws of Estonia
  • Other relevant EU data protection regulations

For any data protection matters, you may contact us at:

info@solycode.com
+372 5898 9558
Working hours: Mon–Fri 09:00–17:00 (Estonia public holidays excluded)

2. DATA WE PROCESS

To provide access to our Website and Services, we may collect and process the following categories of personal data:

2.1 Information You Provide Directly

  • Full name
  • Company name
  • Email address
  • Phone number
  • Job title
  • Project details submitted through contact forms
  • Any other information voluntarily provided

2.2 Website Usage Data

We may collect technical information including:

  • IP address
  • Browser type
  • Device type
  • Operating system
  • Access timestamps

Navigation behavior on the Website

2.3 Analytics Data

We may use analytics tools (such as Google Analytics) to understand Website performance. This data is processed in aggregated and anonymized form.

2.4 Marketing Communications

If you opt-in to receive updates or newsletters, we process your email address for marketing communication purposes. You may unsubscribe at any time.

3. PURPOSES AND LEGAL BASIS FOR PROCESSING

We process personal data for the following purposes:

  • To respond to inquiries submitted through contact forms
  • To provide IT, AI and consulting services
  • To perform contractual obligations
  • To improve Website performance and user experience
  • To ensure cybersecurity and prevent fraud
  • To send marketing communications (with consent)
  • To comply with legal obligations

Legal bases under GDPR include:

  • Consent
  • Contractual necessity
  • Legal obligation
  • Legitimate interest

4. SHARING OF PERSONAL DATA

We may share personal data with:

  • IT service providers and hosting providers
  • Analytics providers
  • Professional advisers
  • Public authorities where legally required

All third parties are contractually bound to ensure data protection compliance.

We do not sell personal data.

5. COOKIES

We use cookies to ensure proper Website functionality and performance. For detailed information, please refer to our Cookie Policy.

6. DATA SECURITY

We implement appropriate technical and organizational measures, including:

  • SSL/HTTPS encryption
  • Secure hosting environments
  • Restricted access controls
  • Regular security monitoring

In case of a data breach, we will act in accordance with GDPR requirements.

7. YOUR RIGHTS

Under GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request erasure
  • Restrict processing
  • Object to processing
  • Data portability

You may exercise your rights by contacting: info@solycode.com

We will respond within legally required timeframes.

8. DATA RETENTION

We retain personal data only as long as necessary for:

  • Providing service
  • Complying with legal obligations
  • Protecting legitimate interests

After expiration of retention periods, data is securely deleted or anonymized.

9. THIRD-PARTY CONTENT

Our Website may contain embedded content or links to third-party websites. We are not responsible for the privacy practices of such third parties.

10. LEGAL DISCLOSURE

We may disclose personal data where required by law, court order, or regulatory authority in accordance with the laws of Estonia and applicable EU legislation.

Jurisdiction: Courts of Estonia
Governing Law: Laws of Estonia

11. CHANGES TO THIS POLICY

We reserve the right to update this Privacy Policy at any time. The latest version will always be available at solycode.com.

If you have questions, please contact us at:

info@solycode.com

Version: 2026.03.01